ODMS Cloud

 ODMS Cloud

Experience the freedom of capturing ideas anywhere, anytime. The ODMS Cloud advanced dictation and transcription solution allows you to record high-quality voice notes on the go and instantly share them in the cloud. Whether using your smartphone, PC or Mac, your work remains synchronised across devices for uninterrupted creativity.

Knowledge Base Step by step guides, videos tutorials and technical information. https://audiosupport.omsystem.com/en/category/odms-cloud/ Change Logs - what's in the updates ODMS Cloud web browser updates can be found in the current version of the ODMS Cloud Reference Manual following on from the "Contents".  This can be viewed/downloaded from the "Support" tab once you have signed in to your ODMS Cloud account. All change logs, including both iPhone and Android smart phone apps, can be accessed directly from the "Support" tab once you have signed in to your ODMS Cloud account.

Create your account

Create your account - Register company name and administrator.

Click [Submit], then you'll be asked to verify that the information you entered is correct.
Double check your email address, then click the [Register] button.

Look for this email from noreply@odmscloud.omsystem.com in your Inbox (check your junk folder if not there).
Click on the blue URL (link expires in 24 hours).

The link will take you to an OM System web page and tell you "Account Created".

You will now be granted [100] trial licenses to your account which is valid for 30 days. During the trial, you can try all the features of ODMS Cloud.

If you wish to continue using ODMS Cloud after the trial period has expired, please contact Office Specialists to purchase annual licenses.

Sign into your account

Please sign in to ODMS Cloud to configure your user setting and verify the license expiration date.
URL: https://odmscloud.omsystem.com/  We suggest you bookmark this sign in page.

Click [Sign in] then enter your email and password.
Click [Verify] get the code from your email, then click [Verify code]. 
Click [Continue].
First time sign in you'll need to click to read the agreement and notice, then tick both boxes. [Continue].
 

Dealer Management

Let us help you set up your users and manage your licenses with Dealer Management.
By enabling the "Dealer Management" option, you are agreeing to allow us to have the rights to access your ODMS Cloud account to order licenses and register users on your behalf. Provided we are not made a user we will not have access to any voice file(s) or document(s) stored in your ODMS Cloud account.

Click on the [Account] tab.
Tick the "Dealer Management" box, then [Save Changes].


While you are on the Account tab, click the button and set how long you want to keep the Finished files for.
And after you have added other users, you can select one of them to be a "Secondary Administrator". 
 

What's next

Let us know you are now registered, and we’ll help you set up the rest.

• Add users, Authors & Transcriptionists.  Plus install the phone Smart app and desktop app.
• Set up your Workflow.
• Add licenses.

Tips:

System Updates
Updates happen automatically (often following a "System Maintenance" notice) and a new version of the OMDS Cloud User Guide will be found on the "Support" tab when these occur.  In this guide you can find the "Change History" following the "Contents" with links to full explanation  of feature.  This will show the improvements and new features with links to detail in the user guide.
All change logs, including both iPhone and Android smart phone apps, can be accessed directly from the "Support" tab once you have signed in to your ODMS Cloud account.

Keyboard shortcuts for playback

• F9: Play/Stop
• F8: Rewind
• F7: Forward

Staying logged in
You will be automatically signed out 2 hours after last refresh the web page.  So press F5 or click the refresh button periodically (less than every 2 hours) to remain signed in.

Foot Switch not working.
This is usually fixed by disconnecting the footswitch from the computer and reconnecting it, or connect to a different USB port directly to your computer.

Never ever download and run the Foot Switch Configuration Tool on a computer that has any Olympus or OM System Transcription software on it, not even to test the pedals, doing so will stop the footswitch from working.

If you or your IT have downloaded this tool to your computer (check your Downloads folder for signs they may have recently downloaded the FTSW tool), then you will have to open the tool and set it back to Olympus mode by following all of these instructions.

The operating mode determines how the foot switch is recognized by the computer and the method in which the foot switch sends the pedal press and release events.

Olympus mode (default): The Olympus Mode (HID vendor class) sets the foot switch for use with the ODMS Cloud, Olympus Dictation Management System (ODMS Transcription Module), DSS Player Pro Release 5 and other applications that have been developed using the Olympus SDK(s).

Keyboard mode: The Keyboard mode (HID keyboard class) enables hotkey combinations to be applied to each pedal, allowing the control of third party applications.  When a foot switch is connected and this tool is executed the footswitch will take on this keyboard mode.

To change the operating mode back to Olympus mode follow the steps below:

1. The foot switch must be plugged into the PC and with the foot switch configuration tool open select the required mode, "Olympus mode" from the Operating mode drop down.
2. Click “Apply to Foot Switch”, wait for setting update confirmation.
3. Close the FTSW configuration tool
4. Disconnect the foot switch from the computer and reconnect it.

Note: When the foot control is then reconnected to the computer it will be connected in the requested mode. Do not reopen the FTSW configuration tool to check the settings, as this will change the mode of the foot switch.

This tool is only intended for use with non OM System/Olympus software, on a computer that doesn't use any OM System/Olympus software.  e.g. drum machine software to make the pedals activate keyboard commands that would normally activate kick drums.
 

Issues with ODMS Cloud smart phone app for iPhone or Android 26/3/2026

Having problems with your smart phone app?

Please find out the answers to these questions before requesting support.
(Note that if you purchase your licenses through a different dealer then we may not be able to help you.)

1. The first thing we ask is, “is the phone an iPhone or Android phone and what model phone is it”?
2. Then we must check if the author is using the most recent version of the app.
   1. iPhone is currently version 2.2.3 (Release Date: March 23, 2026)
      • Fixed issue where dictation files could get stuck in the Outbox under certain conditions has been resolved.
      • Fixed issue where dictation files could be sent to the server in duplicate under certain conditions has been resolved.
   2. Android is currently version 2.2.0 (Release Date: November 17, 2025)
      Added the ability to enable/disable the automatic punctuation feature in background speech recognition.

In the ODMS cloud app tap the folder icon, then cog icon (bottom of screen). Now at top there’s this information icon , tap this to see version number.

   iOS Currently Ver2.2.3

 

Current/Recent System Issues

Microsoft 2FA verification codes that ODMS Cloud use not being sent (23 January 2025):
Currently there's an issue with the Microsoft 2FA verification codes that ODMS Cloud use not being sent, resulting in users not being able to sign in on their computer. Phone app appears to be still working OK. OM System Support NZ are investigating the issue.

Microsoft are working to resolve this.  When it’s fixed you are likely to see your activations codes you requested earlier come through as per usual, but of course those codes will have expired, so you will need to request a new code.  There maybe delays with these new codes as well so please be patient and wait a few minutes before requesting it again so the system can catch up.

https://windowsforum.com/threads/microsoft-365-outage-january-2026-edge-routing-and-entra-id-disruption.398260/
-------------------------------------------------------
Update: 3pm some users are now able to sign-in. 
All working.
-------------------------------------------------------
February 9, 2026 - OM System update
You can choose which two-factor authentication method to use when signing in to ODMS Cloud.  This will provide an alternative method to sign-in should Microsoft ever have a similar issue again. 

• Email: A verification code will be sent to the email address you registered.
• Authenticator: A verification code will be sent to the Authenticator app installed on your smartphone.