Dictation

We offer free phone and email support for all products sold by Office Specialists plus those previously sold by Andrew.  This includes all Olympus dictation equipment, office equipment and furniture.

Onsite support and/or pickup/return of your item can be arranged, charges may apply.  We also can provide dictation software support via remote computer access using TeamViewer, see button below.
 
Articials and information on this page
  1. TeamViewer remote computer support

  2. IMPORTANT NOTICES

  3. DSS and DS2 File Format

  4. Standard Olympus Software - DSS Player

  5. ODMS Professional Olympus System Configurations

  6. Olympus Dictation Management Software (ODMS) Components

  7. Olympus Software Downloads

 
TeamViewer remote computer support
TeamViewer support is chargeable at a rate of $120+gst per hour.  
IMPORTANT NOTICE FOR OLYMPUS DICTATION SMARTPHONE APP USERS 10/10/17

10:45pm 10/10/17 Resolved - dictations sent during this down time are now coming through.

Our apologies that you are having issues sending your dictation from the Olympus App today. This is the first time in over 4 years there has been an issue. Be assured we are working with the Developers to ensure service resumes promptly and does not fail again.


Use this pdf document as a temporary solution until service resumes.

Olympus Dictation App - Work around when can't send dictation through Olympus server to be converted to dss or ds2 formats.pdf
IMPORTANT NOTICE FOR MAC USERS 16/11/15

DSS Player for Mac - Issues with Mac OS X 10.11 El Capitan - Fix now available.

El Capitan now supported

Apple released their latest Operating System, OSX El Capitan, on September 30th. A DSS Player for Mac update is available to ensure compatibility.

DSS Player for Mac 7.5.2 resolves two issues user's reported after upgrading to El Capitan.

  • Errors during the installation of DSS Player for Mac (older versions)
  • DSS Player does not recognise usb devices.

Click here to download DSS Player for Mac 7.5.2
Once downloaded, run the .DMG file to start the installation. You will need to restart after installation completes.

To update from previous versions and for older versions of DSS Player for Mac please go here.

IMPORTANT NOTICE FOR MAC USERS 9/10/15


DSS Player for Mac - Issues with Mac OS X 10.11 El Capitan

Olympus would like to advise that they have identified two issues with the current version of Olympus’ DSS Player for Mac (V7.5.1) application when operating it within the latest Mac OS X10.11 (El Capitan) environment, which was released to end users on 30th September 2015.

We have tested and identified the following issues:
                1. Previous and current Installer files are unable to be executed.
                2. Connected devices are no longer recognised by the application after a user has upgraded their OS version to OS X10.11.

Although there is no official support for DSS Player for Mac within this environment at this time, Olympus are currently working on an update to resolve these issues, and anticipate that this will be available by mid to late October.

In the interim, we suggest that users do not operate DSS Player for Mac on Mac OS X10.11 (El Capitan) until such time as these issues have been resolved.

 
IMPORTANT NOTICE 16/6/14

For individuals and companies using Olympus DS-4000, DS-3300 and DS-2300 Digital Voice Recorders.

Olympus DS-4000 300phOlympus DS-3300 300phOlympus DS-2300 300ph
DS-3300 and DS-4000 Digital Voice Recorders will not be compatible with future ODMS releases, i.e. beyond version 6.2.2.  Release 6.3 is due mid July and this may affect individuals and companies who use these recorders with Olympus Dictation Management System Dictation and/or Transcription Module Software Release 6 (previously called DSS Player Pro).

What should you do if you have these effected DVR's?
  1. Check the software version you have on all computers that you connect these DVR's to.  To do this open your dictation or transcription module and go to the "Help" menu and select "About".
  2. If you have:
    1. Release 4 (Version 4.10.3 was last version number), then do nothing, but note that you should talk to us about your options before you upgrade/change your computer.
    2. Release 5 (Verson 5.0.14.0 was last version number), then do nothing now, but note that you should talk to us about your options before you upgrade/change your computer.
    3. Release 6 prior to Version 6.2.2.0 then you should update your software to this version.  Then turn off automatic updates.  DO NOT update beyond this version while you wish to connect DS-3300 and DS-4000 DVR's to your computer.
    4. Release 6 Version 6.3.0.0 and beyond.  Olympus will have discontinued compatiblity so you will not be able to download files from the DS-3300 and DS-4000 recorders via this version.  You will need to either uninstall your software and then reinstall version 6.2.2.0 or get a new DVR.  Click here for current models.
Please note:
If you have both Dictation and Transcription Modules on your computer then applying an update will update both Modules.  Likewise uninstalling will uninstall both Modules at the same time.

These DVR's are in the vincenty of 6 to 10 years old and are now generally considered unecomonic to repair.

With my experience and expertise I am happy to offer you free advice and with some thought for your particular situation I can often provide cost effective work arounds as well as provide the best options to upgrade to new equipment.

Andrew Shields
021 363 074
 
DSS and DS2 File Format
Olympus DSS and DS2 File Format is a compressed sound file created for spoken voice recording.

Note for Olympus Dictation Phone App users
The e-mail service of the portal uses Microsoft Exchange Online with an attachment limitation of 25MB. The Olympus Dictation App calculates the size of the DSS file when the user attempts to transfer a dictation to the Portal and if the calculated file size is over 23MB, the App will split the file into 23MB 'units'. This is then transferred by the ODDS to the final recipient in the 23MB units. (Of course, the last divided DSS file may not be 23MB).
 
File Format Size per Minute of Recording Approximate number of minutes per 23MB
DS2 QP Approx 211KB 111 minutes
DS2 SP Approx 105KB 224 minutes
DSS Approx 103KB 228 minutes
 
Standard Olympus Software - DSS Player
Olympus DSS* Player Standard software is only available with the purchase of Digital Voice Recorder and Transcription Kits from the 'Business Solutions' range.  The software cannot be purchased separately, however the Dictation and Transcription modules from the Professional (ODMS) range will work with all 'Business Solution' kits.

The software in all Business Solution and Business Plus (Professional) kits include the option to install the software on a Mac instead of a Windows computer, known as DSS Player for Mac.

* DSS stands for Digital Speech Standard and is the name of the original sound file format created and used by Olympus and other manufacturers.

 
ODMS Professional Olympus System Configurations
In 2012 Olympus changed the name of their professional software from DSS Player Pro to Olympus Dictation Management System, or ODMS, to better reflect the software's advanced ability to manage files as well as play them.

Olympus Dictation Management System R6 (ODMS R6) offers a multitude of configuration options, which provide the flexibility to make the ODMS R6 deployable in any work environment ranging from the single user configuration to the medium or large network configuration.  The ODMS R6 configuration is classified into 2 categories, Standalone and Workgroup configurations.
  1. Standalone Configuration

    • The appropriate Standalone Dictation or Transcription Module license comes with each professional voice recorder or transcription kit.
    • Standalone Dictation or Transcription Module licenses can be purchased separately at anytime (see here)
    • Each dictation or transcription module license is installed to a single computer and can be used by any number of people on that one computer.
    • You can remote into that computer but you will not be able to use a foot control to control playback or download files from a digital voice recorder to the computer remoting in.  You need a 'Workgroup' installation to be able to do this.
    • You have a unique license code for each dictation and transcription module and will be responsible for looking after the physical license sheets.  These codes are required for reinstallation due to computer failure or if you need to change computers.  Although the Office Specialists will endeavour to record these codes on your invoice you are required to keep these sheets in a safe place as lost codes cannot be replaced by Olympus or the Office Specialists.
      Olympus Standalone Diagram
  2. Workgroup Configuration.

    • This requires the purchase of an Administrators CD which has licenses for the Olympus License Manager and System Configuration Program.  You also need to have a minimum of either two Dictation Modules and/or two Transcription Modules.
    • Additional Dictation or Transcription Module licenses can be purchased at any time.
    • This is a 'concurrent' licensed system.  The number of modules purchased allows that number of users to use the dictation/transcription at the same time.  The Dictation and Transcription modules can be installed on as many computers on your network as you like.  The License Manager checks you don't exceed the number of users you are licensed for.
    • All users have their settings stored as profiles centrally which enables each user to keep their settings when they use a different computer (but same log-in) or if they have their own computer replaced.  Also by grouping these profiles it makes it very easy to add new users.
    • The whole system requires just four license codes, one each for the License Manager and System Configuration Program.  One code each for all the Dictation Modules and another code for all the Transcription Modules.  When you want to add additional users to your system the Dictation and Transcription codes get updated in the License Manager.  This makes it very easy to manage your licenses.
    • A Workgroup configuration must be used in virtual environments Citrix and Terminal Services.
    • If you already have some single Release 5 or 6 dictation and/or transcription license sheets used in a 'Standalone' configuration then these may be able to be used as credits against the cost of switching to the 'Workgroup' System.

      Olympus Workgroup Diagram
 
Olympus Dictation Management Software (ODMS) Components

Dictation Module

This is an application for an author.  It is mainly used to download a dictation file recorded with a DVR (Digital Voice Recorder), or to record a dictation file directly onto a PC.  It can automatically send a downloaded or directly recorded dictation file via email or FTP.  It also has the ability to automatically receive a transcribed document file and manage it with a link to the corresponding dictation file.
 

Transcription Module

This is an application for a transcriptionist.  The application can notify the transcriptionist of the arrival of a new dictation file and switch to a smaller window at the onset for easy transcription.  It automatically receives and captures dictation files, via email or FTP, for transcribing.  It has document management capability that can automatically start your word processor software before transcribing, and can manage a document with a link to the corresponding dictation file.  In addition, if the original dictation file was received via email or FTP, the application can automatically send a document file to a specified destination immediately after the transcription has been completed.


File Downloader

File Downloader is an application that enables easy downloading of a DVR-recorded dictation file to a PC.  The application starts up automatically whenever the PC is started, and remains resident in the system.  When connection to a DVR is detected, the application automatically downloads its files and stores them in a specified location.  The application offers a simple, efficient method of download for users.  File Downloader can be installed on a computer that has the Dictation Module and/or the Transcription Module installed, so any one of the applications can be used as required by the job at hand.
 

System Configuration Program (Workgroup System Only)

System Configuration Program is an application for administrators, which is used when structuring a workgroup system.  It facilitates the installation and updates of modules for end users (Dictation Module and Transcription Module), manages application settings for end users (authors and transcriptionists), and updates firmware. Installing the System Configuration Program will also install the Device Customization Program at the same time.  The Device Customization Program can customize, import, and export device settings.
 

License Manager (Workgroup System Only)

This application is used to manage licenses.  It manages the licenses and accounts of Dictation Module and Transcription Module in a workgroup system.  The application can change the number of license accounts by grouping multiple single licenses into one multi-license.
 

Client Virtual Driver (Workgroup System Only)

Client Virtual Driver is installed on a client PC when running the Dictation Module and/or Transcription Module under a Citrix XenApp or Windows Server Terminal Services.  It supports communication between the client PC and server, which makes it possible to use all of Dictation Module and Transcription Module functions under a virtual environment.  A Citrix XenApp driver and Windows Terminal Services driver are provided to match the virtual environment platform.
 

Repository Service (Workgroup System Only)

For a Workgroup System, you need to create a data store, called a “repository”.  A repository is a location on a network where shared files are placed in order to share data between System Configuration Program and the Dictation Module and/or Transcription Module.  The repository is used to store various components of the ODMS Dictation and Transcription Module, including user profiles, software updates, and firmware updates.

Olympus Software Downloads

Note: Files are usually zipped which will require unzipping before use.
If you are not sure what to do and would like assistance to update or upgrade your software we suggest you use our TeamViewer service (see top of this page).  Email us with your current software version and the models of all Olympus devices that you physically connect to the computer in question, e.g. foot switch RS-??, Voice Recorder DS-????/WS-???. 
We'll reply with our recommended next step.  Service will only be provided to New Zealand phone numbers with either an already established trading account or NZ Visa/MasterCard.  DO NOT email your card details.

ODMS Clients Installation Guide and System Requirements (PDF)

R6_InstallGuide_ENU_SA
 

ODMS Workgroup Structure Installation Guide and System Requirements (PDF)

R6_InstallGuide_ENU_WG
 

ODMS Dictation and Transcription Modules

To check your current version number open your Dictation or Transcription Module, go to the "Help" menu and select "About".  You can check for updates (and install them) from the "Help" menu.  If greyed out you will need to run the module as "An Administrator".  Note that some computer systems are set to not allow software updates without the assistance of your IT people.

Latest version of ODMS Release 6 can be found here. (www.opdsupport.com)
Latest ODMS Release 6 Patches, if any, can be found here. (www.opdsupport.com).
Patch rules:
  1. DM/TM must be closed before installing a patch.
  2. Patches should only be applied to the relevant version.  i.e. apply current update before applying patch.
  3. Patches are accumulative.
  4. Patches can be removed by applying the currently installed patch again.
Current version of ODMS, as at 1st June 2017, 6.4.0 Patch 16
Patch 16
fixes an issue that the DM/TM may freeze when a DS range device is set to USB Composite Mode and the device is disconnected from a PC without using the safely remove feature.
Patch 12 provides support for Outlook 2016 and supports Dragon 14 Professional/Legal, and Dragon 15 Professional/Legal Individual.
Patch 11 fixes an issue that DM/TM does not receive any new settings from the SCP.

Older Patches
ODMS Release 6.4.0, Patch 12 R640Patch0012 2.5MB
ODMS Release 6.4.0, Patch 9 R640Patch0009 2.5MB
 
The Dictation and Transcription Modules can be installed as a limited time trial.  To obtain license codes please contact us.

 

ODMS Client Software

For the latest version check the link to opdsupport.com just above.
There are situations that may call for version 6.2.2 to be used instead of anything current, if that's the case download this zip file, extract and run the launcher.exe.
ODMS6.2.2 (Client CD).zip (455MB)
 

Utilities

Latest version of ODMS Utilities including the Clean Tool can be found here. (www.opdsupport.com)
 

System Configuration Program (SCP) for Workgroup installs only

Use the "Help" menu "Update" function from within the SCP to ensure you are updated to the most recent (version 6.4.0).
Alternatively download and install the "Manager Tool" which includes both the SCP and Device Customization Program.
ManagerTool6.4.zip  (167MB)
Manager Tool Patch 5 fixes an issue that DM/TM does not receive any new settings from the SCP.
MT640Patch0005.zip (385KB)
Same patch rules apply as listed above.

 

License Manager (LM) for Workgroup installs only

LicenseManager6.4.zip (90MB)


NOTE:
Microsoft DotNet 4 is required, if not already installed on your system you will need the complete contents of the Olympus Admin CD.  To install the above SCP & LM unzip the downloads and run the "setup.exe" for each.  (The patch is just a single executable file)
 

Virtual Drivers

For use with Workgroup Terminal Services installations only.
After downloading extract files and run setup.exe.

Please note:
  1. Olympus DS-2300, DS-3300 and DS-4000 DVR's do not support automatic file download beyond Release 6.2.2.
  2. Olympus RS-24 and RS-26 foot switches/pedals are not supported in any version of Release 6.
  3. Recommended professional Business Plus replacement DVR's, RS-28 and RS-31 foot switches.  Please contact us for information and advice on this equipment.
    Some Business Solutions DVR's may also be suitable but best you contact us for advice.
    (Most items are available ex stock.)
  4. Virtual Drivers are not available for Apple Mac computers.

Terminal Services Virtual Drivers
Software Release Driver Version* Windows Download (12 to 13MB each)
Release 6.4.0 Version 2.4.1 32 bit
64 bit
 
Release 6.4.0 Version 2.4.0 32 bit
64 bit
R6.4.0Admin_TerminalServices_x86_VirtualDriver
R6.4.0Admin_TerminalServices_x64_VirtualDriver
Release 6.3.1 Version 2.3.1 32 bit
64 bit
R6.3.1Admin_TerminalServices_x86_VirtualDriver
R6.3.1Admin_TerminalServices_x64_VirtualDriver
Release 6.2.2 Version 2.2.2 32 bit
64 bit
R6.2.2Admin_TerminalServices_x86_VirtualDriver
R6.2.2Admin_TerminalServices_x64_VirtualDriver
Release 6.0.0 Version 2.0.0 32 bit
64 bit
R6.0.0Admin_TerminalServices_x86_VirtualDriver
R6.0.0Admin_TerminalServices_x64_VirtualDriver
Release 5.0.12 Version 1.0.12 32 bit
64 bit
R5.0.12_TerminalService(32 bit v1.0.12).zip
R5.0.12_TerminalService(64 bit v1.0.12).zip

Citrix Virtual Drivers
Software Release Driver Version* Download (5 to 6 MB each)
Release 6.4.0 Version 2.4.0 R6.4.0Admin_Citrix_VirtualDriver
     
* Installed VirtualDriver versions can be checked in Control Panel > Add/Remove Programs.
 

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